How to insert a signature in Word

Insert a signature in Word it’s really simple and you can use different methods to sign the Word document. In this way it will be faster and you will not have to resort to third-party applications that can be harmful. It is an option integrated into Microsoft Word itself with which we can easily sign contracts or letters. If you want, you can also learn about some portable Word alternatives.

Insert a scanned signature in Word

Although it may be most rudimentary method at the time of insert a signature in word, it is also the simplest and most convenient solution if you do not have a Digital ID, as we will tell you in the next step. As some steps are somewhat different, we are going to tell you how to sign a Word document by adding a scanned signature.


  • Write your signature on a piece of paper and take a photo or scan it. If you don’t know, here’s how to scan documents with Android or iOS mobile.
  • Make sure to save your signature in one of the most common files: .bmp, .gif, .jpg or .png.
  • open the image of your signature to add it to Word.
  • To crop the image, click on it to open the Format tab of cropping tools. image, click on Trim and then crop the image.
insert signature in word windows
  • Now, right click on the image and then click on Save as image to save the image as a separate file.
  • To add the signature to a document click on Insert > Images.
insert signature in word windows 1


  • Once the signature has been scanned and saved in PDF, in the tab Insert click on Images > Image from file.
insert signature in Word macOS
  • Find the .pdf file you want to insert, select it, and then click Insert.
  • Now, click on the image to show the tab Image Format.
  • in the tab Image Formatclick Cut and then cuts out the signature.
insert signature in Word macOS 1
  • Finally, right-click on the image and click on Save as image to save it as a separate file that you can use in other documents.

Insert signature in Word with digital ID

Another method to insert form in word it is using our digital ID. In addition to being faster, it can be used for future documents and save us the time of having to scan and adjust our signature. However, this is not a free method since Microsoft has several services that allow us to add a signature in Word through digital ID: GlobalSign and IdenTrust mainly.

  • Click where you want the line, and then click Insert > signature line.
Insert signature in Word with digital ID
  • will open a signature settings box. If you do right click on it and select Sign you can insert signature in Word.
  • This is where you should access with your previously configured digital ID.
Insert signature in Word with digital ID

You can also follow these steps to add a signature box if you want to send the document to someone else to sign. Here you can add their name, a signature line with their title below it, and a few other things.

And it’s that simple insert a signature in word in a few steps. If it is for occasional use, it pays to scan your signature and add it to the document itself. In case you want to use this more often, having a digital ID may be more advisable to save you time.

Scroll to Top